PART III

Microsoft Publisher directions for
Set-Up assignment from InDesign text 3-30 through 3-49

Pg. 3-30

1. Open up the Set-Up document you saved from page 3-29 (from Part II).

2. View master pages if you are not already there. Create a new master page by creating a duplicate of the B-Body Copy with Pics master. (click on the arrow in the task pane next to the B master page and select duplicate. Give the new C master page a description of "Copy No Pics."

3. Since the new master is based on the B-Body Copy with Pics master, it will include everything from the B master pages. So, select the title textbox from our new C-Copy No Pics master left side page.

4. Then select the the two text frames on the right side page and delete those from the C-Copy No Pics master right side page.

5. On the newly cleaned up right side page, draw a new text frame, placing it in the position shown in Figure 44 on page 3-31 of our InDesign textbook. Note that the single text frame covers the width of four columns from the 1 inch top to the 6 inch bottom ruler guide.

6. With the new text frame selected, go to FORMAT, TEXT BOX, and select the Text Box tab in the dialog box. Click on the "Columns" button in the middle of the dialog box. Type 2 for the number of columns and enter 0.25 for the spacing (the gutters). Then click OK. Before clicking the second OK, change your text box margins to 0 all around and be certain your vertical alignment is set to "TOP." Click OK.

7. Go up to ARRANGE on the menu toolbar. Select Layout Guides, click the Grid Guides tab, and change the columns from 5 to 1 and click OK.

8. Right-click on the ruler guide you drew earlier at 2 inches and select delete rule guide.

9. Your second page of the new C master page should look similar to Figure 46, on page 3-31 from our InDesign textbook.

10. Save your work.

Pg. 3-34
Now we are going to assign our master page layouts to our document.

1. Change from master view to normal view.

2. Click on the page 1 icon at the bottom of your screen, then right-click on the same page 1 icon; select APPLY MASTER PAGE from the drop-down menu. The master page task pane should open on the left side of your screen. Notice that Master A is assigned to the first page of your document? It should look just like the screenshot below. (HINT: If you see only one page in the task pane window, select VIEW and select Two Page Spread.)

3. Ok, click on the page 2-3 icon at the bottom of your screen to show those pages. Apply the B master page layout to both page 2 and page 3. Again, shown below:

4. Assign Master C to page 4 and Master A to page 5. As shown below:

5. Assign the remaining document pages to their Master design as shown on page 3-35 of our InDesign textbook.

6. Save your work.

Pg. 3-40
Now we are going to assign add our text.

1. Go to page 2 in your document.

2. Because we created our textbox layout in Master Design View, we cannot simply add a file to that text frame. However, we can use the outline of the existing text frame to create a new one over the top of it in our normal view. This may seem counter-productive, and it certainly is more streamlined in Adobe InDesign, but if you have multiple people working on the same project that must follow your company's or client's design specifications, this is a good process to follow.

3. So, create a textbox over the top of the master text frame just under the title on page two. Before moving on, let's make sure our Publisher program isn't setting up margin spacing around our text frame. Right-click the textbox you just created, and select Format Text Box from the drop-down menu. Click the Text Box tab in the Format Text Box dialog box and change the margin settings for your text box to 0 all around. Click OK.

4. To set this as our default so we don't have to continually do this, we now need to click on the Colors and Lines tab (of the Format Text Box dialog box --with the same text box still selected). In the Colors and Lines dialog box, click Apply Settings to New Text Boxes, as shown below, then click OK.

5. Once back in page 2 of your document, click in the first textbox column in the left of page 2, select INSERT from the menu toolbar and select Text File. The go to your InDesign textbook CD, select Chapter 3,  and find the Microsoft Word file titled "Chapter 1 text" and insert that file.

6. When you get the message shown below, select NO. We will create other text frames to hold the overflow.

7. Draw a new text box over the top of the master textbox at the right of page 2.

8. Click on the left textbox again to select the text frame, and then select the Create text box link button on the Publisher toolbar.

7. Your cursor then changes to a measuring cup. Click your mouse at the top of the right text box on page 2 to "pour" overflow text into the new text frame.

8. Repeat this process of creating new text frames over the top of the master text frames on page 3 and page 4, and then by clicking on the newly filled text frame, linking it, and then pouring the contents into the next text frames.

9. Notice at the bottom of the last text box on page 4, we have an  A ...  symbol which tells us that we have extra text in the frame that isn't showing on our page. Publishing our document with part of the story missing would be a serious error! To see how much is missing, grab the bottom text box handle and pull until you can see all of the hidden text.

10. Click inside the story in this last text box and select the entire article by hitting Ctrl A on your keyboard. Notice all of the columns becoming highlighted? Now any changes we make will happen to all columns linked together. Click on FORMAT on the menu bar and then select Paragraph and change the line spacing to 1sp (for one space).

11. Tighten the textbox that you originally stretched. Did the  A ... symbol go away. If not, and you are sure there is no more text actually hidden, place your cursor at the end of the last word in the column and press delete to remove the extra line space. The extra text symbol  A ... should now go away.

12. Your pages 2-4 should look similar to the figures on page 3-41 of our InDesign textbook.

13. Save your work.

Pg. 3-43

Making changes to our master text is a little more difficult in Publisher than it is in InDesign. Again, having the template of the master pages is still a benefit, even though we are making changes now.

1. Go to page 1 by clicking on the page 1 icon at the bottom of your screen. Switch to view the Master Pages (this can be done quickly by a Ctrl M keystroke).

2. Select the text box containing the text "Chapter X" (not the just text, but the text box) and then copy it.

3. Press Ctrl M again, to switch back to normal view, and paste the copied textbox, placing it over the top of the existing one.

4. Press Ctrl M again, to switch back to master view and this time delete the Chapter X text frame.

5. Press Ctrl M again, to switch back to normal view. Double-click the Chapter X text to highlight it and type "Preface" instead.

6. Follow the same process to copy the text frame and formatting from the chapter description (bottom textbox) and change it to "Introducing the Miniature Pinscher."

7. Follow the same process for the changes noted to page 5. This time copying the text boxes from the Preface page and changing the contents on page 5 after they are pasted.

8. Compare your work to the figures on page 3-43 of our InDesign textbook

9. If your text hyphenates, use a soft return (shift and enter) to move it to the next line.

10. Save your work.

Pg. 3-44

1. Go to page 1 (in normal view) and click once to select the "Preface" text frame. Go to the Publisher toolbar and select the drop-down arrow on the rotate tool and select Flip Horizontal.

2. Look at the result and see that it matches Figure 65 on page 3-44.

3. Do the same for the Chapter 1 text on page 5.

4. Also on page 5, change the alignment of the "Feeding the MinPin..." text to center.

5. Switch to Master View and change the page number text (and the word "title") to Garamond or similar font for the B and C master layouts.

6. Save your work and then switch to normal view.

7. Double-click on the page 1 icon at the bottom of your screen. Click on INSERT on the menu toolbar and select SECTION.

8. In the New Section dialog box, and make the changes as shown below:

NOTE: We can keep the "Show headers and footers on the first page of the section selected because we don't have page numbers there anyway.

9. Look at pages 2 through 5 and notice and page numbering change. Notice also that the page number does not appear on page 1 or page 5 because those pages use the A-Master layout.

10. Go to Master Page view and delete the word "Title" (next to the page number on the B-Master pages). Delete the word "Title" on the C-Master pages also. We can make different section page numbers, but not difference section text from a master page. So we are going to remove this step for students using Publisher.

11. Switch back to Normal Page view.

12. Double-click on page 5 icon, switch from Two-Page Spread to single page (from View on the menu toolbar). With page 5 showing, click INSERT, Section, and select BEGIN a section with this page. Keep the page numbers starting with page 1. Click OK.

13. Notice the page icons separating at the bottom of your screen to 1-4 and 1-8?

14. Double-click on the page 2 icon at the bottom of your screen.

15. Select the circle on page two. Go to ARRANGE on the menu toolbar and select ORDER, then "Bring to Front" and click OK.

16. Right-click on the circle, select Format Autoshape and then check that in the Layout tabbed dialog box, your autoshape is formatted with a TIGHT wrap. Before clicking OK, click on the Colors and Lines Tab and change the Line Color to NO LINE.

17. Do the same processes for the rectangle on page 3.

18. Ok, this is darn close to our project in InDesign.

19. Save your work! Print your finished Set-Up into a PDF and submit both your Publisher Set-Up document and your Set-Up PDF to the WebTycho assignments.